Sample Reply Form

REPLY FORM

Fax : 2689496                                                                          Email : ranika@sltnet.lk

The Security General

The National Xxxxxxxxx Of Xxxxxxxx Of Srilanka

Xxxxxxxx Building. R. A. De. Mel Mawatha

Colombo -11

Dear Sir,

Attendance at 53rd Annual General Meeting 

Thuresday, 24th January 2013 at 4.00 pm. Hotel Hilton (Grand Crystall Ballroom) 

Reference your Circular----- 11/H. of ------- 2012.

I will / will not attend the Annual General Meeting of the National Xxxxxxxxxxx Xxxx of Xxxxx of srilanka

to be held at Hotel Hilton (Grand Crystall Ballroom)  on Thuresday, 24th January 2013 at 4.00 pm. 

. I Will / Will not join the cocktail.

( Please delete what is not applicable)

Name & Address of the Company : .............................................................

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Name of the Participant                     : ..............................................................

                                                           ..............................................................

Telephone/Fax/E-mail                        : ..............................................................

                                                           ..............................................................

                                                           ..............................................................

Yours Faithfully,

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(Signature)

Check list for AGM

 

01. Prepare the list of condominium oweners and mark attendance of all owners /share holders  and proxies who attend the meeting by requesting them to sign as they enter the meeting room

02. Have ballot papers redy with the name of each condominium owner/ share holders, unit number and the number of votes (which is equivalant to the share value assigned to the unit)

03. Check whether the quorum is present

04. Elect a chairman (Pro tem)

05. Read the notice and agenda ( or take it as read)

06. Take up the minites of the previous meeting for confirmation

07. Consider the matters arising from the minutes

08. Consider all new matters listed in the agenda commencing with the auditors report and adoption of the same

09. Seek member's approval for the budget for the next financial year and for the contribution to be levied per share value.

10.Any new matters

11. Eletion of new council members /Directors.

12. Chairman (pro-tem) shall announce the name of the newly elected council members/directors and hand over the chair the newly elected Chairman.

13. New Chairman's address.